It would be putting it mildly, in the event that we revealed to you that product organizations are confronting strain to convey creative and profoundly utilitarian items at incredibly lower costs. The software companies are under enormous pressure to send out the best products at a very low cost. This in turn reflects on the way their resources effectively are being handled. By resources, we mean a lot of things, but one of the main resources is the people.
The one question that managers struggle to deal with on a daily basis is “my team here is already working on its full capacity, what do we do now?” Well, this is where effective resource management helps them deliver their projects on time with high quality and also make sure time wasted is much lesser. How can you manage your resources effectively to maximise productivity? Read on!
Do your project requirement gathering elaborately
It is certainly very important to spend as much time getting to know your project better before kick starting it. As we all know, each project is unique – the budgets are different, end goal is different, time provided is different, platforms the customer wants to work with can be different. It is very important to spend more time gathering the requirements for your projects.
This helps a great deal in resource management. As you know a detailed project requirement can save a lot of time in planning and any communication that might be required because of a poorly gathered requirement document. If you collect requirements in a haste you might miss out on important or trivial data which might prove to be crucial in the midway of your project and you end up spending more time amending your project. Trust us, your team won’t really be happy if that happens.
Have a contingency plan in place
Albeit spending so much time gathering requirements in detail from the clients, there are high chances the client may come up with an ad hoc requirement. This can be due to various factors that are both internal and external. Any which way, you need to have a contingency plan in place. Always expect the unexpected as they say.
So, there may be any reason for getting ad hoc requests, it is about you being ready with a plan to accommodate your client’s requests. So when you plan your resources effectively for the project, you need to make sure you give room for ad hoc requests.
Find your own method of prioritisation
There are umpteen number of ways to prioritise work. This can affect your entire team, your entire department, etc. It all comes down to how you prioritize your work amid all the demands that may arise. It is important to balance your requests, are the requests urgent or is more important than the ongoing project, or is it some trivial request that will take you a couple of minutes to get done.
Ensure transparency
It is essential to know that everyone on your team is working towards a common goal and share the timelines with you. This will increase the efficiency of the team multifold. Your team will be much more reliable and honest in their jobs, if they knew you were transparent with them.
You need to have a proper communication tool where everyone gets to log in their efforts and input. A software will do the trick. Also, the manager can get progress from all the people working on the team, and also an estimate of how long the project is going to get completed.
